Mileage Certificates

NOTICE: To the Clerks of any Towns, Cities, and other municipalities having submitted town highway mileage changes for 2018

At this time, all submitted changes have been reviewed and incorporated into VTrans’ records. The 2018 mileage totals can be viewed at:
http://vtransmaps.vermont.gov/Maps/Publications/MileageSummaries/2018HwyMiles_town.pdf
and details of changes accepted and made for 2018 can be viewed at:
http://vtransmaps.vermont.gov/Maps/Publications/MileageCertificates/MileageAnnualUpdates/2018_AllChanges.pdf

Copies of the signed Certificates of Highway Mileage and updated editions of the Town Highway Maps are still forthcoming, but the Mapping Section has been dealt a setback. On 2 June of this year, an electrical fire occurred in a neighboring section of the floor of the facility shared by the Mapping Section, and due to ongoing fire investigation and recovery protocol we have since been unable to access any of our materials, including the 2018 Certificates, which to date exist only in hardcopy format. Based on the information provided to us thus far, we expect only minor soot damage and no water damage to our documents, but as of 25 June 2018 there is still no determined timeline for retrieving any of our materials.

We will work to get copies of the signed Certificates back to their respective Towns along with the 2018 editions of the Town Highway Maps as soon as circumstances permit, but at this point, unfortunately, we cannot definitively say when that may occur.

Please direct any questions to Kerry Alley at kerry.alley@vermont.gov or to Kevan Grimaldi at kevan.grimaldi@vermont.gov (refer to map of mileage specialist by county).


The mileage certificates are part of an annual process by which VTrans compiles town highway mileage for all town roads.

Purpose

Town highway mileage must be documented for the purpose of allocating the legislature’s appropriation of annual town highway aid. This is mandated by V.S.A. Title 19, Chapter 3, sections 305 and 306. Updating of town road mileage also enables VTrans to produce maps and data that are used by the public, local and state government, and VTrans.

Summary of Process

Selectboards must certify Class 1, 2, 3, and 4 town highways and legal trails by February 10 of each year. The VTrans Mapping Section mails out a Certificate of Highway Mileage to all cities, towns and incorporated villages by the first week in January. The certificate shows mileage broken down by highway class as of the previous year. Any error corrections, or any new mileage changes received since the last certificate from the town is added by VTrans. Documentation for any changes needs to be submitted by the town. Towns are asked to enter any changes that occurred in the previous year ending February 10. Towns are asked to return certificates to VTrans by February 20. The Mapping Section compiles the results.

Products and Results

In early April, updated mileage figures are sent to the Budget and Financial Operations section of the VTrans Finance and Administration Division, to be used in programming state aid calculation.

Town Highway Grant Program Current Rates
Town Highway Grant Program Town Lookup

After the figures are submitted to the Finance and Administration Division, the Mapping Section starts work on the production of the town highway maps, incorporating changes reported by towns.
Town Highway Maps

After all the changes for that year have been incorporated and the town highway maps have been produced, the GIS road centerline data is distributed to the public through the Vermont Center for Geographic Information's (VCGI) data warehouse.

Documents

Sample Certificate with an Example of How to Fill It Out
Cert_Sample

Documentation Checklist for Adding / Reclassifying / Discontinuing a Town Highway or Legal Trail
Cert_DocumentationCheckist

Guidelines - Certificate of Highway Mileage
Cert_Guidelines

Certificate of Completion and Opening of a Highway for Public Travel
Plain format:
Certificate_of_Completion_and_Opening

Adobe Form Format (made with Adobe XI):
Certificate_of_Completion_and_Opening_pdf_form

Mileage Certificate Specialists

Certificate Specialists oversee the processing of the mileage certificates in assigned regions of the state.
Mileage Certificate Specialist Zones Map

Kerry Alley -- kerry.alley@vermont.gov
Counties served: Caledonia, Chittenden, Essex, Franklin, Grand Isle, Lamoille, Orleans, and Washington.

Kevan Grimaldi -- kevan.grimaldi@vermont.gov
Counties served: Addison, Bennington, Orange, Rutland, Windham, and Windsor.

Archived Certificates

The Agency is scanning the Mileage Certificates from the VTrans Mapping Section's files, and posting them on an FTP server accessible to the public. If you are unable to directly open a file by clicking on it, right-click on it, download it to your computer, and then open it with the appropriate software. The PDF files can be opened using Acrobat Reader.

Database Interface for Archived Mileage Certificates - This interface includes basic metadata about each Certificate.

FTP Interface for Archived Mileage Certificates - This interface includes an incomplete set of multi-year historical Certificates that are not included in the database interface at this time.

Additional Resources

The Orange Book: a Handbook for Town Officials

Title 19 (Highways) of the Vermont Statutes Online.