The following forms are interactive pdf files. You will need adobe Adobe Acrobat Reader to use them.
General instructions for all forms:
Please fill in the required fields, which are outlined in red.
Forms should be submitted electronically by clicking the ‘Submit by e-mail’ button, if available, in the document.
Please note that if you want to attach any additional information, you must click the ‘Submit by e-mail’ button. This will generate an e-mail into your current email provider. Please attach the documents to the e-mail as you normally would, as the form does not have the capability to do this.
Rail - This form allows you to submit questions, concerns, or requests for Private Crossing Agreements and Lease Agreements on state owned property. Please follow the instructions and complete the form to submit to our Property Management Department. Please allow 10 business days for our department to review and contact you.
Utility Crossing Forms
Utilities need Right of Entry/ROE Approval before submitting a Railroad Workers Clearance Form.
Railroad Workers Clearance Form
Any time that work, (infrastructure work, utility crossings, inspections, surveys, etc.), needs to be done in a railroad right-of-way, a Railroad Worker Clearance request form must be completed, reviewed by Rail Property Management, (RPM), forwarded to the appropriate railroad, and a flagger scheduled for the desired work day, if necessary.
We have implemented a digital form which can be filled out and emailed in to expedite the process. If you are ever having trouble, please be sure to open the form with Adobe Acrobat. If you continue to have problems, contact Robert Atchinson
- Railroad Worker Clearance Form Note: This form doesn't always work when opened in the web browser. Please save it to your computer and open with Adobe Acrobat.
Please fill out the form completely, using the drop-down menus where available. If you need to add information you can key that in any field, but please keep in mind that all fields must be completed before submitting.
When all information is completed, click the “Submit by Email” button at the top right of the form. This will send an electronic file of your request to the Rail Property Management (RPM) section for review. (Note: If you want to print a copy for your records, then use the “Print Form” button at the top right to do so.)
The RPM review can be as short as a day for inspection or maintenance items, or longer if licenses or agreements must be completed.
Once the RPM review is complete and the request is approved, the request will be forwarded to the appropriate railroad for scheduling of flaggers if required. The railroad has requested a minimum of ten (10) working days for scheduling a flagger. To facilitate the process, their flagger will contact the applicant directly to coordinate the flagging with the project date, or reschedule a mutually-agreeable time.
Please observe the timeline expectations, and do not leave scheduling railroad worker clearance form activities to the last minute.