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Contractor Compliance

The Contractor Compliance Program ensures that Federal contractors and subcontractors performing work on Federal and federally assisted highway contracts comply with nondiscrimination and affirmative action requirements. Through development and management of an effective Contract Compliance Program, the FHWA and STAs are responsible for assuring that Federal contractors and subcontractors do not discriminate in their employment and contracting practices based on race, color, religion, sex, national origin, age or disability. A contractor's minimum EEO requirements are set forth in the contract provisions referenced in Form FHWA-1273 as "Section II, Nondiscrimination." These include acceptance of a general operating policy that prohibits discrimination based on race, color, religion, sex, national origin, age, or disability.

Equal Employment Opportunity Contractor Compliance
 Useful Resources
Sample Policies
Annual EEO Report (FHWA Form 1391)

The FHWA-1273 requires that prime contractors and subcontractors submit an Annual EEO Report (FHWA -1391), indicating the number of minority, women, and non-minority group employees currently engaged in each work classification required by the contract.

All construction firms (prime and subcontractors) that worked on one or more federally funded VTrans project the last full pay period ending in July are required to complete the FHWA 1391 report.  We require that the report be submitted using our online reporting system. This is the same online system that is used by our prime contractors to report payments to their subcontractors (also known as the “Contractors Reporting - Prompt Pay System”).

Email notification will be sent out late mid to late August. Please check your inbox for this notification. If your contact information has changed please Thank you.

To submit the report:

  • If you have an existing account click here to access the online reporting system.
  • If you do not have an account please click here to view the detailed instructions on how to create an account

For more information contact: Sonya Boisvert, Civil Rights Program Manager 802.279.1330.