Contractor Compliance

The Contractor Compliance Program ensures that Federal contractors and subcontractors performing work on Federal and federally assisted highway contracts comply with nondiscrimination and affirmative action requirements. Through development and management of an effective Contract Compliance Program, the FHWA and STAs are responsible for assuring that Federal contractors and subcontractors do not discriminate in their employment and contracting practices based on race, color, religion, sex, national origin, age or disability. A contractor's minimum EEO requirements are set forth in the contract provisions referenced in Form FHWA-1273 as "Section II, Nondiscrimination." These include acceptance of a general operating policy that prohibits discrimination based on race, color, religion, sex, national origin, age, or disability.

Equal Employment Opportunity Contractor Compliance

• Equal Opportunity Toolkit for Contractors

• On-The-Job Training Program Manual

• Contractor Compliance Review Process Guide 

• EEO Policy Check List

 Useful Resources

• FHWA 1273 - Required Contract Provisions Federal-Aid Construction Contracts

• EO 11246 -  Standard Federal Equal Employment Opportunity Construction Contract Specifications

• Hiring and Retaining a Diverse Workforce

• EEO Interviewing Guidelines

• Sample Self-Identification of Race/Ethnicity Form

• Civil Rights Compliance Requirements

• Job Box Talks - The RISE Up Job Box Talks are designed to be efficient and impactful, helping workers better understand differences.

Sample Policies

• Sample Complaint Policy

• Sample Complaint Form

• Sample EEO/Harassment Policy (Word Version)

• Sample EEO Policy Acknowledgement Form

• Sample EEO Officer Job Description 

• Sample Workplace Harassment Policy

• Sample Affirmative Action Plan

• Sample EEO/Sexual Harassment/Complaint Procedure

Annual EEO Report (FHWA Form 1391)

The FHWA-1273 requires that prime contractors and subcontractors submit an Annual EEO Report (FHWA -1391), indicating the number of minority, women, and non-minority group employees currently engaged in each work classification required by the contract.

All construction firms (prime and subcontractors) that worked on one or more federally funded VTrans project the last full pay period ending in July are required to complete the FHWA 1391 report.  We require that the report be submitted using our online Contractors Reporting system (also known as Prompt Pay). This is the same online system that is used by our prime contractors to report payments to their subcontractors.

Email notification will be sent out late August. Please check your inbox for this notification. If your contact information has changed please email:aot.civilrights@vermont.gov. Thank you.

To submit the report:

• If you have an existing account click here to access the online reporting system.
• If you do not have an account please click here to view the detailed instructions on how to create an account

For more information contact: Sonya Boisvert, Civil Rights Program Manager 802.279.1330.